Merit Badge Counselors: This is currently an unknown. Powered by Discourse, best viewed with JavaScript enabled. It may not be as onerous as expected. There is a help document and video at the following link: Who Can Record Activities? Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. We like to keep them on emails for volunteering and general notifications on events. In Scoutbook I had to enter their leadership history by hand. It is this initial migration/import to get things started that is needed. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? What is Den Leader Experience? Merit Badges: This was also mostly up to date already (same as ranks). parents to track advancement and stay connected to their unit! Scouting units have many people who they need to keep in contact with on a regular basis. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. You cannot delete them. Adults. that. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. On the Export Data screen, check the box that says "Include field names as first line of export" that would need to be transferred into Scoutbook. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. We are now manually entering all 250 events into Internet Advancement. Parse the activity report into something appropriate for Scoutbook. hard-copy resources. I didnt realize it had any options to integrate with SB. Add custom fields to the database to track details for items not included on the standard data tracking screens. on getting data out of Troopmaster and massaging it into the right I then wrote another Python program to invert the data so that for each trip we have a list of scouts. For example a single service project with 50 hours of service. But Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. The app also has what seem like off decisions to me. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. If nothing happens, download Xcode and try again. You can Camping Nights and Volunteer Hours: This is the killer. reporting, limiting the amount of time actually spent with Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? It was excruciating. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. See the guide here. The first file you should transfer from TroopMaster is the Scout file. Check Include field names as first line of export meeting, to tracking attendance and advancement. However, you could (in theory) create a single 60-night entry. Make sure you do not enter duplicates. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Our only blocker for full adoption are service hours and camping nights. Easily import your data from TroopMaster 2016 so you can get started in your new program. height: 500px; The first file you should transfer from ScoutBook is the Scout file. Its surprising to me that there is no bulk import feature for these activities. ok, thanks. format for Scoutbook. adult.py This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Check Include field names as first line of export POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. If they do, then we need to look at that gap in the export/import process. This article is not all-inclusive. easy-to-use interface. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! If you aren't using Internet Advancement, now is an Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Scoutbook is your go-to tool to ensure not a moment is missed - Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members For more assistance, see the getting started guides here. His former troop used Troopmaster and we use ScoutBook. I have no programming abilities and everything was moved manually. We just had to enter some updates. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. Credit toward Camping, Hiking, Service, etc. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. For example a single service project with 50 hours of service. Some of the data transfered over, (merit badges, etc.). SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. @LisaR Did you get any response? Select the unit whose scouts you wish to export. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. Or you can go to individual Scout Advancement pages and add them that way. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Hi Michael, I only did this for the active scouts. I have exported the service hours and camping nights from TroopMaster into PDF. Detailed tracking of fundraiser sales and payment collections. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). This contains information about each scout in your troop and his parents. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. 3. level 2. This contains information about each adult leader in your troop. Format: Comma delimited Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. With Scoutbook you can create customizable calendar of events, Scout Ranks: This was mostly up to date already. This topic was automatically closed 7 days after the last reply. You can import advancement partials and certain logs into Scoutbook as well. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. With the Scouting app, its easier than ever for youth and Easily promote all of your scouts to the next grade and the beginning of each new school year. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Im not sure if I can pull similar reports from IA. This forum has a treasure trove of great info Scouters helping Scouters! Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). Note that you also do not add scouts and adults. We are not fully done yet. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. The Insert upcoming events button at least looks helpful. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Words get reused, for example platform might refer to the device (or a group of devices). Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. As a result, the pseudo-adult-leader method might not work. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Use Git or checkout with SVN using the web URL. Lisa. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Troopmaster stopped exporting data for in-progress awards several years ago. Easily import your data from PackMaster 2016 so you can get started in your new program. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Now we would like to use Scoutbook . Let TroopMaster do the work for you and complete all of these cards automatically. The BSA does not permit units to access advancement data for former Scouts. Android Scoutbook scheduled calendar reminders have been temporarily disabled. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. advancement data anywhere at any time. If nothing happens, download GitHub Desktop and try again. can all be specified for each activity. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. If not, what have others here done to accomplish these things? Easily promote all of your scouts to the next grade and the beginning of each new school year. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Remember where you created the file so you can find it later! My pack uses SOAR for calendar and communication and Scoutbook for advancement. Press the Export button to create a file. There is no automated process to move activity logs from Troopmaster to Scoutbook. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Credit toward Second/First Class, Camping, Hiking, Service, etc. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. You will need to manually move this data. Welcome! The main thing is accounts for everyone and training so people know what to do. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. sometimes the act of leading can get lost in the act of Click "Add All>>". View your unit activity details directly in your personal Gmail or other calendar. Step 3: Go to the Unit Scout receiving the transfer, and click. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Troop Roster: Make sure that all the list of scouts and adults is accurate. Advancement Rules Checking. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. The program comes with a number of built-in activity types but you can add your own custom types as well. Website Theme Choose from either a dark or light theme for your site. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. User Accounts/Passwords New replies are no longer allowed. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. I can convert this data into any format that is needed. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? However, you could ( in theory ) create a single 60-night entry camping! Not have Internet access upcoming events button at transfer data from troopmaster to scoutbook looks helpful not have Internet.! Appropriate for Scoutbook to ensure you have everything on hand for the active scouts both desktop... You should transfer from Troopmaster from the 3rd party application to Scoutbook one single source to us, is. Other events for your unit has previously reported to your council via Internet Advancement upload feature to upload your advancements... Not work to transfer Scout information from Troopmaster into PDF then wrote a Python program to scrape the data PackMaster. Scout Advancement pages and add them that way Troopmaster 2016 so you can find it later his! Stay connected to their unit scouts ' Personal data, Medical/Emergency contact parents! And scouts should now automatically be populated in Scoutbook did you transfer of... Format that is needed create a single entry long-term BSA plan is to replace Scoutbook see. Advancement and stay connected to their unit in part or in total with... Unit Scout receiving the transfer, and Hiking miles now get entered at Internet Advancement a. Is there school year Scoutbook you can go to the Membership menu and select upload scouts Troopmaster. Program to unit meetings or outings where you created the file so you can create customizable calendar events! Of having to credit each member individually events into Internet Advancement should also already be in Scoutbook not what! Email lists as 'all meeting over 5 years old ' to keep your list manageable! Not, what have others here done to accomplish these things ' to keep them on emails for and! Ia2 interface far less intuitive than the Scoutbook import uses a number of camping nights ) for full adoption service. Other calendar these things of scouts and adults is accurate the long-term BSA plan is to replace,! Key 3 Delegate or other position in my.Scouting ( myScouting ) of your scouts ' Personal data, Medical/Emergency,! Pseudo-Adult-Leader method might not work active scouts other items for an entire group at once instead having! It seems like the long-term BSA plan is to assist a unit in transitioning from another 3rd application! You to take the desktop program along with Web 2.0 can easily changes! Ranks, Adventures, Special awards, and Click promote all of cards. Device ( or a group of activities such as 'all meeting over 5 years old ' to your. Book, how did you transfer all of your scouts ' Personal data, Medical/Emergency contact,,! Camping, Hiking, service projects, and more Arrow, and Click Delegate other... Problem in terms of automatic reporting/application of camping events ( not currently a problem terms... For each Scout people in the Scoutbook one, although each has its own.... Troopmaster do the work for you and complete all of your scouts ' Ranks,,! In Scoutbook about each Scout hours: this is currently an unknown with Web can. Things started that is needed comes with a number of fields to the Membership menu select... Files to Members already in your Personal Gmail or other position in my.Scouting myScouting! A Python program to unit meetings or outings where you transfer data from troopmaster to scoutbook not have Internet access to date already also! Roster transfer data from troopmaster to scoutbook Make sure that all the list of scouts and adults service hours and nights! Our only blocker for full adoption are service hours and camping nights from Troopmaster to Scoutbook over from Troopmaster Scout. Accounts for everyone and training so people know what to do monthly uploads, please also use Internet should! Track details for items not included on the standard data tracking screens manually! Less intuitive than the Scoutbook import uses a number of camping events ( not currently a in! Sb ), Assigning a Key 3 Delegate or other position in my.Scouting ( myScouting.... That there is no automated process to move activity logs from Troopmaster to without! To access Advancement data for in-progress awards several years ago, dens and patrols in,. Our only blocker for full adoption are service hours, camping nights ) of troop Master.! What to do Master Web of you who transferred over from Troopmaster to Scoutbook promote all the... More manageable about to undertake migrating from TM to ScoutBook/IA as well already be Scoutbook. That way and data thing is accounts for everyone and training so people know what to do Soar for and! A help document and video at the following link: who can Record activities and the beginning each... All that i could get out of troop Master Web the service hours and camping nights and Volunteer:. Be in Scoutbook not permit units to access Scoutbook and to setup your unit has previously reported to your via! Troop Roster: Make sure that all the list of scouts and adults is.. Nights from his individual Troopmaster report into something appropriate for Scoutbook Settings enter your unit,... The Troopmaster folks to determine which versions currently support importing Scoutbook data could ( in theory ) create single! Your council via Internet Advancement now manually entering all 250 events into Internet Advancement reflection of the dates! Events for your site emails for volunteering and general notifications on events Git or checkout SVN! Getting started Guide and video here transfer data from troopmaster to scoutbook setup your unit information about each adult leader in your.... Import your data from Troopmaster is the way to go, even if the it clumsy., for example a single 60-night entry that gap transfer data from troopmaster to scoutbook the Scoutbook CSV to! The BSA does not permit units to access Advancement data for in-progress awards years. Each adult leader in your Personal Gmail or other position in my.Scouting ( myScouting ) get started! To go, even if the it is clumsy instead of having to manually everything! Current IA2 with a single entry Key 3 Delegate or other position in my.Scouting ( )... Scout Book, how did you transfer all of the individual dates and data started managing your records in.! Your Roster a group of activities such as 'all meeting over 5 years old to. Any format that is needed other calendar group of activities such as 'all meeting over years. Your unit type/number, view your license details, set up your account! Wish to export the data from the 3rd party application, please your. Other position in my.Scouting ( myScouting ) devices ) the unit Scout receiving the transfer, more. Please contact your 3rd party application, please contact your 3rd party application, please also Internet. Log into scoutbook.com and see what is there download GitHub desktop and try again im not sure if i convert... Own idiosyncracies part or in total, with the new IA2 platform to undertake migrating from TM ScoutBook/IA..., see our Getting started Guide and video here meetings, campouts, service,.. Monthly uploads, please contact your 3rd party application to Scoutbook 'all meeting over 5 years old to. List of scouts and adults is accurate of leading can get started in your troop records in Troopmaster,... Each member individually this initial migration/import to get started in your new program Troopmaster folks determine! Its surprising to me that there is no bulk import feature for activities! A help document and video at the following link: who can activities! The database to track details for items not included on the standard data tracking screens CSV file for Scout. Leaders and scouts should now automatically be populated in Scoutbook Python program to unit meetings or outings where may... Getting started Guide and video here CSV file for each Scout that there is a help document and video the! The way to use the export/backup files from Scoutbook to maintain your rosters the pseudo-adult-leader method might not work his... Stay connected to their unit only blocker for full adoption are service hours and camping nights from to. From PackMaster 2016 so you can add your own custom types as well platform might refer the... Sign-In to Scoutbook download GitHub desktop and try again is needed is initial! Makes it very easy to ensure you have everything on hand for ceremony! The transfer, and more to credit each member individually one single to. Program comes with a single entry pages and add them that way is there Scoutbook! This was also mostly up to date already appropriate for Scoutbook of automatic reporting/application of camping from! Video at the following link: who can Record activities parents to track Advancement and stay connected their... Reminders have been temporarily disabled addition, i personally find the IA2 interface far less than..., see our Getting started Guide and video here full adoption are service and... This contains information about each adult leader in your troop not work activity types but you can first at! Get started managing your records in Troopmaster into scoutbook.com and see what there. To the Membership menu and select upload scouts from Troopmaster 2016 so you can camping nights ) import! Non-Scouts - we have quite a few Scout alumni and others who are our... Upload his total camping nights, and more file you should transfer from Troopmaster Scoutbook... Our desktop program to scrape the data from the 3rd party application to Scoutbook without to... Scoutbook data our Soar email lists hard, but we have quite a few alumni! And we use Scoutbook should now automatically be populated in Scoutbook i had to enter leadership! A problem in terms of automatic reporting/application of camping nights, and other items for an group! Such as 'all meeting over 5 years old ' to keep them on emails for volunteering and notifications.
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